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      2. FTP

      Activ FTP Internal Process.

      Pre-Payroll Process

      1. Enter your routine payroll information.

      2. Preview the payroll

      3. Pull the "Payroll Register Export" from the payroll preview.

      4. Run the "HI Census".

        1. It is a report writer report.

        2. Use today's date as the "From" and "To" date.

      5. Upload files Activ share file site. Activ must give you access to this.

        1. Use the naming conventions listed below for each legal and report

          1. Ohio Kids Academy

            1. HI Census should be named "OKA_Census_{Pay date}"

              1. Put the actual pay date instead of {Pay date} in YYYYMMDD format

              2. Example: OKA_Census_20250418

            2. Payroll Register Export should be named "OKA_Payroll_Register_Export_Pre_{Pay date}"

              1. Put the actual pay date instead of {Pay date} in YYYYMMDD format

              2. Example: OKA_Payroll_Register_Export_Pre_20250418

          2. Kare-A-Lot

            1. HI Census should be named "KAL_Census_{Pay date}"

              1. Put the actual pay date instead of {Pay date} in YYYYMMDD format

              2. Example: KAL_Census_20250418

            2. Payroll Register Export should be named KAL_Payroll_Register_Export_{Pay date}"

              1. Put the actual pay date instead of {Pay date} in YYYYMMDD format

              2. KAL_Payroll_Register_Export_Pre_20250418

               

      6. Activ will upload an actuals report. This takes approximately 5-10 minutes. Download this report. If this report is blank, this is the end of your process. If it is not blank continue the process below. 

      7. Upload the report as a timecard import.

        1. This is done on the timecard import screen.

        2. The import type is Timecard.

      8. Preview and Process the payroll.

      Post Payroll Process

      1. Run the payroll register export.

      2. Download the file.

        1. Save the file using the naming convention below based on the legal company.

          1. Kare-A-Lot

            1. Payroll Register Export should be named KAL_Payroll_Register_Export_Post_{Pay date}"

              1. Put the actual pay date instead of {Pay date} in YYYYMMDD format

              2. KAL_Payroll_Register_Export_Post_20250418

          2. Ohio Kids Academy

            1. Payroll Register Export should be named "OKA_Payroll_Register_Export_Post_{Pay date}"

              1. Put the actual pay date instead of {Pay date} in YYYYMMDD format

              2. Example: OKA_Payroll_Register_Export_Post_20250418

      3. Upload the file to Activ share file site.