How to add a bank account

Navigate to Client Management > Client Maintenance > Bank Accounts

                                                             

If you are replacing an account you must first start with adding the new account.                            

 

• Routing Number: Found on the bottom of a check.
• Bank Name: Will automatically pre-fill based on the Routing number entered above. If incorrect, check the Routing number for accuracy or change the System level Bank Routing Table for changes.
• Account Description: Optional, but used to identify its use if applicable.
• Account Number: Found on the bottom of a check. Do not add any spaces or characters when keying the account number.            

 

   

• Check Bank Account: If client is using this account for a clearing house for their payroll checks, leave the defaulted check mark. If using the Service Bureau’s Official Bank Check, uncheck the “Check Bank Account.
• Allow Manual Checks: If the client would like to occasionally print checks in the office using this Account

      Number, leave it checked. If not, uncheck “Allow Manual Checks.” This default can be used even if using the Service Bureau Official Bank Checks for regular pay checks.    

  

Check Message: Optional, but can be used for messages such as:

• • Void after 180 days
  • Payroll account

  

• Acct # MICR Line Format: This is used to place the Account number added above in the correct format for printing on the check.   
  • For each number in the Account Number, enter a pound sign (#) o If there is a space in the Account Number, place an “S” in the appropriate place in the MICR line            
  • Add a B, C or D to the end of the MICR line to represent the symbol used after the account number on the bottom of the check

• An error will occur if the # symbols do not agree with the number entered

• Starting Check Number: This will represent the check number of the first check produced by isolved for this client. This can be changed at any time.
• Signature Optional. Load by clicking on the ellipsis icon and attaching it.

Once this Bank Account is added, it will be the default bank account listed under Bank Account for Checks > Client Bank Account.

 

If the client chooses to have any checks printed on their bank account, you may leave the default or change later under Client Management > Client Maintenance > Bank Accounts .

             

If the client chooses to have any checks printed off the Service Bureau’s bank account (Official Bank Check), you are able to choose that option on this screen. The Service Bureau’s OBC accounts set up at the System level will appear in the drop-down box. Select the correct account.

Bank Accounts

Navigate to Client Management > Client Maintenance > Bank Accounts to add additional bank accounts, edit information for an existing bank account and marking a bank account inactive if no longer in use.

If you are adding a new bank account; the same options are available as in the New Client Wizard except for one exception. An additional option is:

• Override Account Type: This is where you can select if the account listed is a Checking or a Savings account. The default value is a Checking account. You may add or edit if necessary.

             

 

Once a Bank Account is added and saved, you are able to view the check by selecting Check Verification. The check will open in a PDF format. This is great for verification purposes with the client prior to processing their first payroll.

 

If you are editing a Bank Account, you can select Edit and change any of the information originally added. Edit is a good option when an error is made but if a new Bank Account needs to be added, it is best to Add New and then Inactive the obsolete account.

If you want to mark a Bank Account Inactive, you must first delete any records of that Bank Account under Impound Bank Accounts for all pay groups and legal companies. If it is still linked, you will receive the error Account is in Use.

Remember to Click Save when Adding, Editing or Inactivating a Bank Account.

Pay Group

Navigate to Client Management > Client Maintenance > Pay Group. Each Pay Group and Legal Company will be available for changes to the Pay Group on this screen. There is a tab called Impound Bank Accounts where you can choose a Bank Account associated with a type of Impound.

You may have different Bank Accounts for each Impound type. Therefore, the Bank Account must be set up prior to making any changes on this screen.

Important: If the change for the Impound Bank Account applies to multiple Pay Groups or Legal accounts, you must change and save individually. Also, if you wish to Inactive an account, any reference to the account must be deleted or updated under Impound Bank Accounts.

Checks at Org Level

Navigate to Client Management > Client Maintenance > Checks at Org Level. If the client is using their business account for live checks, you are able to draw those checks on multiple bank accounts based on an Organizational level in the client.

Example – all employees in the Warehouse department will receive a paycheck drawn on a certain Bank Account but those in the Delivery department will receive a paycheck drawn on a different account.

Note: Remember, all employees must be assigned to an Organization field value.

Once an Organization Field is chosen when entering a Bank Account, it is not able to be changed for future Bank Accounts. The Organization Field type is grayed out.

Remember Checks at Org Level must be added or changed on each Pay Group or each Legal as applicable.

Client Change Log

Any changes to the Bank Account info will be found under Client Management > Client Utilities > Client > Client Change Log. Enter the following:

• From Date
• To Date
• Company – leave blank if across multiple legal accounts
• Table – Legal Bank Account
• Click on View Report to view in either PDF or Excel.