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Reviewing Prior Compensation Totals

The purpose of this SOP is to establish a standardized process for verifying the accuracy of imported Prior Compensation (Prior Comp) totals in isolved. This review ensures that client totals match the prior provider’s payroll reports and tax filings

Step 1: Access and Review Reports

  1. Navigate to isolved:
    Payroll Processing → Preview Payroll

  2. Confirm the Payroll Run Type is set to Data Conversion and verify the check dates are correct.

  3. Generate and review the following Conversion Register Export reports to validate system-generated totals for:

    • Earnings

    • Deductions

    • Memo Codes

    • Garnishments

    • Taxable Income

    • Tax (Federal, State, Local, School District, FUTA)

Recommended Reports for Review

Report Name Use Case
Conversion Register Export by Quarter/Year Best when balancing against completed prior quarter tax returns.
Conversion Register Export by Pay Date Best when balancing current quarter data to payroll registers.
Conversion Register Export (Standard) Best when reviewing individual check details for accuracy.

⚠️ Note: Use all three reports if necessary to ensure full verification of data consistency across different periods.

Step 2: Verify Totals and Balancing

  1. Compare the isolved totals with prior payroll provider reports and tax returns.

    • Include all jurisdictions: Federal, State, Local, City, and School District, as well as FUTA.

  2. When possible, balance against quarterly or annual tax returns.

    • If unavailable, use a report that clearly lists taxable wages for each tax jurisdiction.

  3. Review the document carefully for any discrepancies or calculation errors.

    • Recheck any outliers or mismatched figures.

    • Confirm that all variances are legitimate or acceptable (e.g., new employee setup, rounding difference, updated tax setup).

Step 3: Identify and Document Discrepancies

If any discrepancies or variances are found:

  1. Recheck the isolved import file and source data.

  2. Document findings in the Notes section of the client’s HubSpot Implementation Ticket.

Audit Checklist

☐ Confirmed totals match prior provider reports and tax returns
☐ Verified all jurisdictions (Federal, State, City, School District, FUTA)
☐ Reviewed Conversion Register Export by Quarter/Year
☐ Reviewed Conversion Register Export by Pay Date
☐ Reviewed Conversion Register Export (Standard)
☐ Variances identified and documented
☐ Corrections completed (if applicable)

References

  • isolved → Payroll Processing > Preview Payroll

  • isolved → Conversion Register Export Reports

  • SharePoint → Prior Comp Folder

  • HubSpot → Implementation – New Group Ticket